Section ByLaws
BYLAWS
Of the
_______________________________________
as adopted
Document Showing 2009
Proposed Changes
_______________________________________
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ARTICLE VII – OFFICERS
& TERMS OF OFFICERS
ARTICLE VIII – DUTIES OF OFFICERS
ARTICLE IX – BOARD OF
DIRECTORS & TERMS OF DIRECTORS
ARTICLE X – DUTIES OF DIRECTORS
ARTICLE XI – NOMINATIONS
& ELECTIONS
ARTICLE XII - COMMITTEES,
APPOINTEES & TASK FORCES
ARTICLE XV - PARLIAMENTARY
AUTHORITY
The name of
this organization shall be the Alaska Section of the Association for the
Advancement of Cost Engineers, Inc.
The
geographical area served by this Section shall be the State of Alaska.
The ARTICLES
which constitute this document shall be the BYLAWS; and will hereafter be
referred to as the Bylaws.
The term AACE
International will hereafter be referred to as AACEI.
The Alaska
Section of AACEI will hereafter be referred to as Section.
The Board of
Directors will hereafter be referred to as the Board.
Anyone holding
membership in AACEI in the class MEMBER will hereafter be referred to as a
Member.
Anyone holding
membership in AACEI in the class ASSOCIATE will hereafter be referred to as an
Associate Member.
Anyone holding
membership in AACEI in the class STUDENT will hereafter be referred to as a
Student Member.
A year as
described under Terms of Office shall be January 1 through December 31.
A quorum shall
consist of 51% at the beginning of the meeting. Proxy must be in writing and
presented at the beginning of the meeting.
This
organization is affiliated with the Association for the Advancement of Cost
Engineers, Inc, hereafter known as AACEI.
The purpose of
the section is to provide education to its members and to promote scheduling,
cost estimating, and project controls as a profession.
Section 1.
Each member of AACEI in good standing shall be considered eligible for
membership in this Section.
Section 2. Membership
in this Section shall become effective upon payment of annual dues and shall
continue as long as the member maintains good standing in AACEI. Members
failing to pay their dues within ninety (90) days of due date are automatically
transferred to inactive status and have no voice in the government of this
Section. Inactive members may become current in the Section by paying in full
annual dues for the current year, providing they are in good standing in AACEI.
Section 3. The
classes of membership shall be as follows:
- Member
- Associate Member
- Student Member
Members,
Associate Members, and Student Members are entitled to all privileges defined
in these Bylaws with the exception that Associate Members may not hold elective
office and Student Members cannot vote and/or hold elective office. The classes
of membership are determined by AACEI.
Section 1.
Regular meetings of the Section shall be held once each month for at least nine
months each year.
Section 2.
Meetings shall generally be held on the second Thursday of the month.
Section 3.
Programs may be scheduled for any of the meetings, but in addition, the
December meeting will be the meeting at which election results are announced.
Section 4.
Procedural questions requiring rulings not specifically provided for in the
Bylaws shall be decided in accordance with Robert’s Rules of Order Revised.
Section 5. The
order of business at the Officer and/or Board meetings of the Section shall be
as follows:
- a. Approving of the minutes of
the preceding meeting
- b. Report of the Board
- c. Committee reports
- d. Other business
- Old Items
- New Items
Section 6. The
time and location of each Officer Meeting shall be the responsibility of the
President. The President shall send a reminder notifying the other officers, at
least two days prior to the date of the meeting.
Section 7. The
time and location of each Section Meeting shall be the responsibility of the
Communications Coordinator. Notice of the meeting to the members will be the
responsibility of the Secretary and notice will be sent at least one (1) week
before the meeting.
ARTICLE VII – OFFICERS & TERMS OF OFFICERS
Section 1. The
Officers of the Section shall be the following:
- President
- President Elect
- Secretary
- Treasurer
- Director of Education
- Webmaster
- Communications Coordinator
- CEU Certifier
Section 2. All
Officers shall be Members of the Section and of AACEI. Officers shall be
elected by the Alaska Section Members.
Section 3.
Officers shall serve a term of one year except for the position of President.
The President is to serve for three years, occupying the positions of President
Elect, President, and Immediate Past President.
Section 4.
Officers shall be installed in office at the December meeting with official
responsibilities of the office beginning January 1 of the following year.
ARTICLE VIII – DUTIES OF OFFICERS
The duties of
the officers will be outlined in an Officer Handbook and not specified in the
By-Laws. Where Officer duties have been mentioned in these Bylaws, the Officer
Handbook has precedence over the bylaws.
ARTICLE IX – BOARD OF DIRECTORS & TERMS OF DIRECTORS
Section 1. The
Board shall consist of the following:
- President
- President Elect (not a voting
member)
- Secretary (not a voting member)
- Immediate Past President
- Directors
Section 2. All
Board Members shall be Members of the Section and of AACEI. Directors shall be
elected by the Alaska Section Members.
Section 3.
Directors shall serve a term of 2 years and serve alternate terms so that half
of the Directors are elected each year.
Section 4.
Directors shall be installed in office at the December meeting with official
responsibilities of the office beginning January 1 of the following year.
Section
ARTICLE X – DUTIES OF DIRECTORS
The duties of
the Directors will be outlined in an Officer Handbook and not specified in the
By-Laws. Where Director duties have been mentioned in these Bylaws, the Officer
Handbook has precedence over the bylaws.
ARTICLE XI – NOMINATIONS & ELECTIONS
Section 1.
Election of Officers and Directors shall be conducted prior to the night of the
Business Section Meeting in December.
Section 2. It
shall be the purpose of the nominating committee to judiciously select at least
one candidate for each office and directorship to become vacant. The committee
must obtain the agreement of each individual to serve if elected. No individual
may be nominated for more than one office.
Section 3. The
nominating committee shall report to the November Section meeting its proposed
slate of candidates, accompanied by a brief biographical sketch for each
candidate.
Section 4. Any
member not already proposed by the nominating committee may be proposed for
nomination in the November Section meeting. The ballot shall clearly instruct
the voter as to the number of people that may be voted for in each office or
directorship.
Section 5.
When the ballots have been recorded, the votes shall be tabulated and the
tabulation turned over to the Secretary. The Secretary shall audit the
tabulation against the record of the number of ballots received. The successful
officers and directors will be installed during the Business meeting in
December.
Section 6. Any
Officer or Director may be removed from office, with or without cause, by a
two-thirds vote of all Members and Associate Members eligible to vote under the
Bylaws.
ARTICLE XII - COMMITTEES, APPOINTEES & TASK FORCES
Section 1.
There may be at least the following standing committees:
- Nominating
- Membership
- Publicity
- Auditing
Section 2.
Members of standing committees shall serve terms not to exceed the current
calendar year.
Section 3. The
committees shall devise their own rules of procedure, subject to the approval
of the Officers. At least one officer must be a member of each committee.
Section 4.
Special committees may be appointed by the Board as required, and shall serve
terms as required to accomplish their purpose, but in no event shall the term
be longer than one year.
Section 1.
Each member shall pay to AACEI headquarters their annual dues, payable on the
first day of each fiscal year. AACEI will then remit the collected dues to the
Section quarterly.
Section 2. The
fiscal year of the Section shall extend from January 1 to December 31 of a
given year. A financial report shall be given by the Treasurer at the first
scheduled officer of each fiscal year.
Section 3.
Officers and Directors shall have no power to make the Section liable for any
debts amounting to more than half of the amount in the Treasury, in cash, and
not subject to prior liabilities.
The Section
shall indemnify any officer, director, or committee member for financial losses
resulting from the exercise of judgment made in good faith in the performance
of assigned duties.
ARTICLE XV - PARLIAMENTARY AUTHORITY
The rules
contained in the most current edition of Robert’s Rules of Order Revised shall
govern the organization in all cases to which they are applicable, provided
that such rules are not inconsistent with these Bylaws.
Section 1.
Proposals to amend the Bylaws must be signed by at least five (5) members of
the Section and must be submitted in writing to the Board.
Section 2. The
Board shall consider these proposals and notify the proposers of the Board’s
opinion within sixty (60) days.
Section 3.
These Bylaws may be amended at any meeting of the Section provided official
notice of the proposed amendment shall have been communicated to each member
with notice of the meeting at least two months in advance thereof. A two-thirds
vote of Members and Associate Members present shall be necessary to amend these
Bylaws.
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